Pilot Terms & Reporting Agreement

Countersigned PDF delivered within 48 hours of application approval.

1. Data Privacy & FERPA

TFI collects only de-identified, aggregate student data for research and evidence purposes. No PII is retained beyond the pilot without explicit written consent. School confirms data sharing occurs under its existing FERPA authority. TFI acts as a "school official" under FERPA.

2. Intellectual Property

The visual interface, Math Made Beautiful® methodology, and all platform content remain the exclusive IP of Tile Farm Inc. and Awairness Inc., protected under U.S. Patent. Pilot participation conveys no license to reproduce or commercialize TFI content. Student-generated artifacts remain property of the student and school; TFI may use anonymized versions with written permission.

3. Evidence Use & Attribution

TFI may use aggregate, de-identified outcome data in publications, grant applications, investor materials, and marketing. School will be identified by name only with prior written approval. TFI delivers a draft of any case study before publication and honors opt-out requests within 14 days.

4. Platform Access & Support

Full platform access is provided for the agreed pilot duration. Email support within 3 business days. Material changes communicated with 5 days' notice. Access terminates on the agreed end date unless extended in writing.

5. Onboarding Call Requirement

Platform access is provisioned only after the onboarding call is completed. The call must include a school administrator and the designated pilot lead. If scheduling conflicts arise, TFI will accommodate within 10 business days of agreement signing.

6. Reporting Obligations

Failure to provide anonymized pre/post assessment data or complete required surveys may result in exclusion from the formal impact report and case study. Make-up windows are available for documented conflicts.

7. No Endorsement Required

Pilot participation does not obligate the school to endorse TFI, purchase a subscription, or engage in any future commercial relationship. All testimonials and letters of support are voluntary.

8. Liability

TFI's liability is limited to fees paid. TFI is not responsible for outcomes attributable to implementation fidelity or external factors. Both parties agree to resolve disputes informally before pursuing formal remedies.

9. Termination

Either party may terminate with 10 business days' written notice. TFI provides all data collected in machine-readable format within 5 business days. All access is revoked concurrently.

Every student.
One platform.

Tile Farm develops deeper number sense, fact fluency, and creative problem-solving all in one visual platform. Designed to be low-floor and high-ceiling, it meets every K–12 student where they are, building stronger foundations that support any curriculum in any learning environment. No more teaching to the middle of the class.

Discover how a pilot can transform the way your students and teachers relate to math while measurably improving outcomes.

Pilot Tiers

All tiers include full platform access, an onboarding call, automated reporting, and an end-of-pilot impact report.

Seed

1 school · 2–5 classrooms · up to 150 students

$1,000 or Qualified Sponsorship
2–16 weeks

You Get

  • Full platform access
  • Onboarding call 1 hr
  • End-of-pilot debrief
  • Auto usage dashboard
  • Impact summary report

You Provide

  • Admin + pilot lead on onboarding call
  • Anonymized pre/post assessment data
  • Mid + end teacher surveys
  • End debrief attendance

Grow

2–5 schools · 10–25 classrooms · 300–800 students

Negotiated fee
Full semester

You Get

  • All Seed benefits
  • Mid-point check-in call
  • Cohort analysis by grade band
  • Benchmark correlation report
  • Discourse artifact collection
  • Teacher certification pathway

You Provide

  • All Seed obligations
  • Mid-point check-in attendance
  • Benchmark data if available

District

5+ schools · 1,000+ students · District initiative

Contract pricing
Full academic year

You Get

  • All Grow benefits
  • District admin dashboard
  • SIS / rostering integration
  • Board-ready reporting
  • Trainer certification cohort up to 5
  • Priority access to new features

You Provide

  • All Grow obligations
  • Quarterly touchpoint calls
  • Opt-in: letter of support

Qualified Sponsorship: Seed pilots may be fully sponsored for Title I schools, tribal schools, or schools serving 70%+ students below grade level. Contact us to discuss eligibility.

TF Training Platform — Online courses and teacher certification, self-paced and separate from the pilot. Teachers go live first, train alongside. tilefarm.com/training

Reporting Obligations

Most data is collected automatically. Your real commitment is two calls, two surveys, and anonymized pre/post assessment data.

At Enrollment

  • Signed Pilot Terms & Reporting Agreement
  • Designated Pilot Lead name, email, phone
  • Target start date and grade band(s)
  • FERPA/COPPA compliance confirmation

Student Data

  • Anonymized pre-assessment scores — district tool or TFI placement
  • Anonymized post-assessment scores — same instrument, at close
  • Grade level + classroom count no names
  • IEP / ELL % — aggregate only
  • Platform usage Auto

Teacher Reporting

  • Mid-pilot survey ~8 min Auto-triggered wk 8
  • End-of-pilot survey ~12 min Auto-triggered
  • Weekly usage logs Auto
  • Optional: 30-min interview $50 gift card

Admin Attendance

  • Onboarding call — 1 hr, admin + pilot lead required
  • Mid-point check-in — 30 min Grow + District only
  • End-of-pilot debrief — 45 min
  • School named as pilot partner (opt-out available)

Pilot Application

Rolling admissions. Response within 3–5 business days.

    School & District

    Pilot Lead Contact

    Onboarding Call — Administrator

    An administrator must attend the onboarding call. If that’s not you, provide their info below.

    Pilot Scope

    Goals

    Agreement